It’s time to simplify your workday, and the good news is there are affordable options for help right here in the High Country!
Have you ever asked yourself:
You are not alone. Whether you’re an entrepreneur doing everything solo, or a small business owner/executive with employees, everyone needs help from time to time.
Step 1) Give Yourself Permission to Let Go
Letting go doesn’t mean failure. Letting go means you’re smart enough to realize you can spend your time on more important things.
You're wearing a lot of hats (marketer, salesperson, bookkeeper, administrative assistant, and manager). Letting go of tasks can be hard because it feels like giving up your peace of mind.
But what if I told you I’m here to learn about your processes so that you get the same result, in either less time, or cost, or both!
If you started a business based on doing what you love, you may be feeling the tug-of-war that comes with moderate success:
more time needed on administration
more time needed to focus on revenue and growth.
Step 2) Make a List of the Tasks You’re Doing
Download and print the task worksheet to jot down the tasks you’re doing on a daily, weekly, and/or monthly basis. Now you have a way to record, code, and time the tasks you’re performing so you can create a snapshot of your work day. Try not to overthink it, you’re just noting some of the things you do. At the bottom of the worksheet, there is space for you to note your thoughts and total your time and values. You may also send your worksheet to me for analysis as a way to get started on your very own customized solution.
Tallying your time does not have to be exact, you only need an idea of the amount of time you're spending on tasks. You may be surprised at the amount of time you're spending on some tasks!
*Now is a good time to reevaluate the symbols you’ve assigned to each task. If you “hearted” a task, but see that you’re spending too much time on it, you may want to circle the “clock” symbol.
Step 3) Assign a Value to Each “$” task (optional)
This step is optional, but it may be useful to come up with a Value of your Labor. For example, if you’re in real estate, you could average your commissions on a monthly basis, then divide the average hours spent to earn that commission. This would give you a rough idea of the value of your labor.
Step 4) Focus on Your Non-Revenue Generating Tasks for Delegation
Look at the amount of time you're spending on tasks you've coded with a sad face, clock, or eyeglasses symbol. Would that time be better spent on revenue-generating tasks?
If you calculated the Value of your Labor, use this calculator to start comparing your time vs. potential revenue.
Step 5) Get Ready to Delegate
Use the first column to check off the tasks you want to delegate to Your Favorite Assistant. Congratulations on taking your first steps toward a customized solution to simplify your workday!
Priority Tasks to Delegate:
- Time Killers (hours of your time that could be spent generating revenue, reclaiming your weekends, or spending time on tasks you enjoy!)
- Hard tasks
- Disliked tasks
YFA offers a training rate to help maximize the value of all training time.
Some clients may be wary about sharing sensitive information like passwords and credit card info - but there are workarounds! I can research 3rd party apps to help with this.
I may not complete the task in the same way you would, but that doesn’t mean I don’t respect your high standards! I will work hard to ensure you’re happy with the end result. Investing a little time up front could save you dozens or hundreds of hours down the road.
Do you like the worksheet? Is it easy to use? What would you do to make this process even easier for you? Comment below or contact me!